The New I-9: Mandated Requirements For Worker Verification And Authorization

In February 2020, the USCIS released its long-announced revision of the I9. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification.

The Form I-9 process, managed by the U.S. Citizenship and Immigration Services, will help you verify your employee's identity and employment authorization. The major changes to the I9 include:

• Clarified who can act as an authorized representative on behalf of an employer
  
• Updated USCIS website addresses
  
• Provided clarifications on acceptable documents for Form I-9
  
• Updated the process for requesting paper Forms I-9
  
• Updated the DHS Privacy Notice

• We will take the I9 line by line, to make clear what information is necessary for your company to collect. We will point out the new requirements for remote viewing of documents, due to COVID -19
  
• We will discuss what to do with the forms when you receive them, including:
  • Ensuring the documentation offered by the worker is acceptable.
    
  • Documenting your review of the items
    
  • Procedures for submission to the USCIS
  
  
• We will discuss what to do if the information DOES NOT MATCH the information the USCIS and IRS has on your worker.
  
• We will detail the electronic method used by the USCIS for verification, designed to streamline and simplify the process for employers
  
• We will discuss best practices for storage and retrieval of the forms.
  
• We will discuss how to ensure confidentiality of the information kept.
  
• Finally, we will talk about what to do if you are questioned about one or more workers.

• Know who has to give you the new I9 vs the old one.
  
• Adjust your procedures to comply with remote employee onboarding requirements
  
• Describe the new requirements of the new I9 vs the old one.
  
• Explain why the new requirements are important to both workers and employers
  
• Verify the information with the appropriate agencies.
  
• Respond to I9 related inquiries and notices from the IRS and USCIS
  
• Make decisions about workers who don’t submit the I9 or W4.
  
• How to handle confidential information

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The live versions are interactive, meaning that participants can ask questions in real time, plus are a very cost-effective form of training because 1) you receive fast, convenient learning without any out-of-office time; 2) you can invite as many colleagues as you'd like to listen in on a single phone line; 3) you incur no travel expenses; and 4) you and your colleagues are back at work immediately after the session ends!

And though with recorded versions you do lose the ability to ask questions, you gain the ability to hear the presentation numerous times and to share it with others in your office.

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