- TABLE OF CONTENTS -

The content below comprises your Payroll Management Procedures Manual. To view a specific article, simply click on it.

Payroll Interface & Integration

• Payroll Overview
• The General Ledger
• Payroll Accounting
• Payroll Accounting
• Payroll Accounting: Financial Statements
• Payroll Accounting: Double Entry Accounting System
• Payroll Accounting: Double Entry Accounting System
• Interfacing With Other Departments
• Integrated Payroll & Human Resources Systems
• Interfaces Within The Payroll Department

Direct Deposit & Pay Cards

• Introduction
• Advantages of Direct Deposit
• Disadvantages Of Direct Deposit
• Direct Deposit
• Employee Authorizations
• Creating And Maintaining The Direct Deposit Files
• Optional Prenotification Process
• Emergency Procedures
• Resolving Late Deposit Issues
• Stopping A Direct Deposit
• Federal Bank Holidays
• Step By Step Strategies On How To Set Up A Direct Deposit Program
• National Automated Clearing House Association (NACHA)
• Paycard Programs
• Using Paycards In Payroll
• Benefits Of A Paycard Program
• Legal Issues Of Paycards
• Why Would Employees Prefer A Payroll Debit Card Instead Of Direct Deposit?
• Choosing A Paycard Vendor
• Implementing A Pay Card Program

Employee Self-Service Systems

• Introduction
• The Basics Of An Employee Self-Service System
• Self-Service Tips Checklist
• Determining ROI

Payroll Systems

• Introduction
• Basic Payroll System Set Up & Terminology
• Basic Payroll System Set Up & Terminology, Continued
• Types Of Systems
• In-House Custom System
• In-House, Ready-To-Use Software
• In-House Customized Program Designed By Vendor
• Service Providers - Outsourcing
• Time & Attendance

Selecting A Payroll System

• Introduction
• Beginning the Process
• Setting Up The Project Team
• System Analysis
• Determine Operating Costs
• Identify Technical Requirements
• Identify Working Requirements
• Develop An RFP
• System Selection
• System Installation
• System Installation, Cont.
• System Implementation

Record Retention

• Introduction
• Fair Labor Standards Act
• Record Retention For The FLSA
• Internal Revenue Service
• General Rules For Federal Income Tax Withholding
• General Social Security & Medicare Rules
• General Federal Unemployment Tax Act Rules
• Period And Format For Retaining Records For The IRS
• Form Of Records Requirements For The IRS
• Other Agencies Or Acts Record Keeping Requirements
• Family And Medical Leave Act (FMLA) Requirements
• Occupational Safety and Health Administration (OSHA) Requirements
• State Requirements
• U.S. Citizens And Immigration Services

Audits

• Introduction
• How The Audit Is Conducted
• How An Investigation Is Initiated
• Handling The Actual Audit
• Performing Internal Audits To Ensure Accuracy
• Performing Internal Audits To Ensure Accuracy
• Internal Audits For Federal And State Taxation Compliance
• Internal Audits For Federal And State Taxation Compliance
• External Audits

Working With The IRS

• Introduction
• What Constitutes An IRS Notice
• Steps For Handling An IRS Notice
• Creating The Correspondence To Handle The IRS Notice
• The Taxpayer Advocate Office

Disaster Recovery

• Introduction
• Setting Up A Disaster Recover Plan
• Sample Chart: Critical Payroll Functions
• Disaster Recovery Planning

Staff Management, Training, & Interdepartmental Interactions

• Introduction
• Managing The Staff
• Hiring A Payroll Professional
• Staff Training
• Delegation Of Duties
• Meeting Deadlines
• Getting The Information Required
• Researching Payroll Questions And Issues
• Customer Service
• Professional Responsibilities: Problem Solving
• Professional Responsibilities: Confidentiality

Establishing Written Procedures & Policies

• Introduction
• Establishing Written Procedures
• Establishing Written Procedures: Developing The Person
• Establishing Written Procedures: Writing The Procedures
• Establishing Written Procedures: Finalizing The Procedures
• Identifying & Writing The Customer Service Policy
• Manual Check Policies

Fraud

• Introduction
• Identifying Fraud
• Auditing For Internal Fraud
• Delegation Of Job Duties To Prevent Fraud
• Phantom Employee Audits